Step 2: Producing the event
There are policies and guidelines for not only asking someone to speak, but also how to go about booking a speaker as your main event.
Each speaker that a group, club, department, or an individual wishes to invite to a Wharton event, whether on campus or off-site, MUST be approved by the Dean’s Office (and in certain cases by the University) before any invitation is extended. Each speaker request must be submitted using the school-wide Speaker Approval Management System. Failure to abide by this policy may result in the loss of Wharton and University resources.
- Questions should be directed to the appropriate Student Life Office or to the Senior Director of Events, Genevieve Sherick, 215-898-2299.
Requesting a Speaker
- The Wharton Speaker Database provides a way for the Dean’s office to know who has been contacted and/or accepted to a speaking post. It also provides a way for you to know if the school has prior experience or a relationship with the speaker.
- This also prevents the Wharton School from asking your speaker to address another event like yours.
- Once the form has been submitted you will be notified when a request is approved or denied. You may return to your My Request page at any point to view the status of an request
- The Dean’s office or the Wharton network may assist you in contacting a speaker. They will request or share details directly through the Database system.
- After approval, it is required that you return to your request to update invitation status after approval.
- It is Wharton’s policy to not pay a speaker; however, a thank you gift (valued at around $25) is perfectly acceptable (for gift recommendations, visit our Gifts page).
- Make sure you get all the appropriate information from the speaker regarding titles, company, names, images, and biographies.
- Click here to download a Speaker Checklist template to help make sure you do not forget any of the details.
- Ask the speaker/speaker’s assistant to complete the Wharton Speaker Questionnaire to help you gather all of the relevant details you will need to market the speaking event and prepare a timeline for the speaker’s day on campus.
- All speakers on or off-campus at a Wharton event must complete a media release. Download the Wharton Media Release form to share with your speaker, or direct them to the appropriate online Wharton Media Release form. Please note: to complete the media release online, the speaker must enter the event planners name and email so we can direct the completed form to the appropriate group.